The following glossary of terms will provide you with definitions of terms used in CIS.
12th Class Day Enrollment – The number of students that are enrolled for a given class at the end of the 12th class day of the semester. 12th Class Day Enrollment values are sent to the CIS system from the Office of Institutional Research, Reporting and Information Systems (IRRIS).
Child (Unique Number) – A Class Unique Number that is a member in a Unique Number Grouping. The Unique Number Grouping is led by a different Class Unique Number.
CIS – Course Instructor Survey
Class – An instance of a course that is offered by an academic department.
Convenience Copies – Any copies of the original survey forms kept by faculty or departments.
Course – A program of instruction that is offered by an academic department.
Early Survey (Early Paper CIS) – A survey that is administered to a class of students at a time that is earlier than the Official CIS Administration Period. Results for Early Surveys are not released prior to those administered during the official CIS Administrative Period. Electronic CIS (eCIS) are not available for early administration; only Paper CIS may be administered prior to the Official CIS Administration Period.
eCIS – electronic Course Instructor Survey. A web based survey system for students which is accessible via an internet browser.
FaSET – Faculty and Student Electronic Tracking System
FERPA – Family Educational Rights and Privacy Act
Frequency Count (aka Item Count) – An alternative to official CIS processing. Frequency Counts are not included in the University’s official data record and are not tracked by the CIS Office; they are not posted to MyCIS, the CIS Results Site, the Dean/Chair Reports, or the Promotion & Tenure Report. A printed summary of results (i.e., Frequency Count) is returned with the original surveys to give the instructor access to student feedback. Frequency Counts are maintained and utilized as appropriate within the academic departments rather than the CIS Office.
Grades Submission Period – The period of time within which instructors of record may submit grades to the Office of the Registrar.
Individual Instruction – A designation for a course that is taught by one instructor to one student.
Instructor of Record – An instructor that the Office of the Registrar has authorized to submit grades for a class.
IRRIS – Office of Institutional Research, Reporting and Information Systems
Official UT Academic Department – An academic department as determined for the CIS system by the Office of Institutional Research, Reporting and Information Systems (IRRIS).
Parent (Unique Number) – A Class Unique Number that is the lead in a Unique Number Grouping.
Provisional Results – A set of results distributed before the results are recognized to allow the instructors access to student feedback before the start of the next semester to improve their teaching.
Recognized Results – Results for those classes included in the report to the Texas Higher Education Coordinators Board based on the definition and configuration of classes as sent to us by IRRIS.
SIS – Student Information Systems, Office of the Registrar
TORA – Texas Open Records Act, also known as Texas Public Information Act
Unique Number – An identification number for a class as designated by the Office of the Registrar.
Unique Number Grouping – A collection of Unique Numbers grouped to be surveyed together as a single class.
Unrecognized Results – Results that do not meet definition or configuration given by IRRIS or have been altered at the request of the department.
For further questions, please email us at CIS or call the CIS office at (512) 232-2637.